Administration, VA

Why do I need a VA?


Following on from A VA? What’s that? comes the all-important question: why do you need one? Which is a really good question actually. Just because something exists doesn’t mean you have to have it (unless it’s shoes, you have to have shoes).


As I’ve already covered a VA has a multitude of skills, one of the chief ones being administration, and a good administrator is really invaluable to your business. They’re the ones who help you keep track of who owes you money, who you owe money to, can help you manage your time more efficiently and can basically keep you in order. Unless your business is actually being a VA, it would really be beneficial to have one even if it’s only for a couple of hours a month.  Most of us will also help you with your social media, do research or any odd job you don’t have time for!

If you’re in business for yourself you’re probably doing something you really love, which for most people, is NOT admin or social media. Usually, you’re doing something unique and different that no one else can do, be it jewellery making, art, fashion or web design, (the list could go on and on!) and that’s what you want to spend your time focusing on.


So, why should you hire a VA?

Let’s take a look at some of the reasons you might hire outside help:

You HATE doing admin.

This is a pretty good reason. If you really hate doing something, then why put yourself through the torture.

 You’re not really sure what you’re doing.

This is pretty common. Paperwork isn’t why you got into business, it’s just an unfortunate side effect!

You’re not organised enough to get it right.

Organisation is a skill that not everyone has. If you know that it’s not one of yours then paying someone else to do it for you can make your business much more efficient.

 You really don’t want to do paperwork.

This is pretty important. Just because you can do something, doesn’t mean you have to. You could be perfectly capable of doing your own admin but you just don’t want to and that’s fine. Paperwork probably isn’t why you started so get someone else to do it so you can focus on the important stuff.

You haven’t got the time.

This is probably the main reason I get hired. My clients are perfectly capable of doing it themselves but they have families, babies and pets and simply don’t have the time to spend on something that someone else can do.


Things to Consider

If you do decide to take the plunge, make sure you look around first as there are a lot of us on the market. Some things to think about:

  • This person will have nominal control over your business, so you need to make sure you trust them and that they’re a good fit. It’s ok to say no to someone.

  • It helps if you have an idea of what you’re looking for. Do you want someone only for administration or do you want social media management as well? Not all VA’s do both.

  • Don’t be afraid to question them. What are their skills? How much experience do they have? What can they offer you?

  • Communication is key. Verbalising your needs and creating a good dialogue with your VA is essential.

  • Have a budget in mind. Work out what you’re prepared to spend and make sure your VA knows this. You don’t want to find yourself out of pocket at the end of the month!


Running a business can be tricky and as sole traders or micro business owners it’s our livelihood, which makes us less inclined to hand a part of it over to someone else. Trusting someone else with it can be scary but can free up so much of your time to go off and actually have a life! After all, what else are you doing it for!

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